Templates › Overdue Invoice / Payment Reminder

💌 Overdue Invoice / Payment Reminder

Professional payment reminder letter for NZ tradies — escalates from friendly reminder to formal demand before debt collection.

How to use: Send the friendly reminder first, then escalate to final notice if payment isn't received within 7 days. All fields are editable — click any text to change it.

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PAYMENT REMINDER
Date: 2026-01-01
Notice type: First Reminder / Final Notice
From
Your Business Name
Phone / Email
To
Client Name
Client Address / Email
Invoice overdue — payment required
Invoice Details
Invoice #Invoice DateDue DateAmount Owing
INV-0012026-01-012026-01-14$1,500.00
Message
Dear [Client Name], This is a reminder that payment of $[amount] for Invoice #[number] was due on [date] and remains outstanding. Please arrange payment to the bank details below as soon as possible. If you have already made payment, please disregard this notice. If you have any queries regarding this invoice, please contact us on [phone/email]. Bank: [Bank Name] | Account: [XX-XXXX-XXXXXXX-XX] | Reference: [Invoice number] If payment is not received by [date — 7 days from this letter], we will have no option but to refer this matter to a debt collection agency and/or pursue recovery under the Construction Contracts Act 2002 (if applicable).
Authorised by / Date
Keep a copy of this notice and any delivery confirmation. NZ Tradie Tools — tradietools.nz

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